Notification

Election for the following Posts in ASI

1. VICE PRESIDENT ASI 2022 (PRESIDENT ASI 2023)
2. EXECUTIVE COMMITTEE MEMBERS FROM VARIOUS STATE CHAPTERS OF ASI FOR 2022-2024
3. ONE EDITOR – INDIAN JOURNAL OF SURGERY 2022-2027
4. FIVE EDITORIAL BOARD MEMBERS – INDIAN JOURNAL OF SURGERY 2022-2027

As per the provisions under Section 5 a) of the Constitution of ASI, notification is hereby given for the election for the posts of (1) Vice President ASI 2022 (President ASI 2023) (2) Executive Committee Members from various State Chapters of ASI for the year 2022 – 2024 (3) One Editor, Indian Journal of Surgery for 2022 – 2027 and Five Editorial Board Members, Indian Journal of Surgery for 2022 – 2027 which shall be held through Electronic Voting (E-Voting). The procedures and guidelines for Electronic Voting are enclosed herewith.

Nomination form for Vice Pesident 2022 (President 2023)	Nomination form for Executive Committee Members from various State Chapters 2022 – 2024	Nomination form for Editor & Editorial Board Members of IJoS 2022 – 2027

The Election Schedule is as follows:

Nominations for the posts of (1) Vice President of ASI for the year 2022 (President ASI 2023), (2) Executive Committee Members from various State Chapters of ASI for the year 2022-2024, (3) one Editor, Indian Journal of Surgery for 2022-2027 and five Editorial Board Members, Indian Journal of Surgery for 2022-2027 are hereby invited so as to reach the Chief Election Officer, The Association of Surgeons of India, 18, Adam’s Road, (No. 21, Swami Sivananda Salai), Chepauk, Chennai – 600 005 on or before 5.30 pm on 31.08.2021 by Email: [email protected] and [email protected]

Last date for withdrawal of nominations for the above elections is 15.09.2021 until 5.30 pm. Withdrawal should be sent by email to the above-mentioned addresses.

Nominations for the post of Vice President of the Association of Surgeons of India for 2022 (President ASI 2023) shall be from Full Life Members with voting rights and of not less than 10 years standing in the Association. He / She should have been elected at least once to and served one full term of 3 years at the National Executive Committee of ASI in the past. Candidates from areas / groups not eligible to have been represented as an elected EC/GC member should have been a member (nominated or ex-officio) of EC/GC at least for three years. {Rule 5(e)(i)}

Nominations for the post of Executive Committee member from recognised state chapters of ASI for the year 2022-2024 shall be from Full life members of not less than 5 years standing in the Association. They should have served at the state level as an elected member of the executive committee at least once and should have completed one full term. {(Rule 5(e)(iii). The nomination shall have the proposer and seconder from the same state and shall be preferably endorsed by the state executive. {(Rule 5(e)(iv)}

Nominations for the post of one Editor / five Editorial Board Members, 2022-2027 shall be from Full Life Members with voting rights and of not less than 10 years standing in the Association.

a) Criteria for eligibility to contest Editorial Posts will be as follows:

i) Editor: 10 published articles in Surgery, of which at least 5 in indexed journals and 5 years of experience of working in Editorial Board of any Surgical Journal. {(Rule 11(a)(ii)}
ii) Editorial Board Member: 5 published articles in surgery of which at least 3 in indexed journals. {(Rule 11(a)(iii)}

There shall be no geographical restriction for eligibility to hold any of these posts.

Members who are in arrears of subscription as on 30.06.2021 are not entitled to propose, second or vote in the election.

Eligible voter’s list as approved by the Executive committee meeting held on 30th June 2021 is uploaded at the ASI Website on 20th July 2021, for verification of members. If any discrepancies need to be rectified, please contact the Chief Election Officer so as to enable them to be included in the list. The final corrected voters list will be uploaded at ASI website on 31st July 2021.

Re-registration process will continue till 5.30 pm on 15th September 2021.

As the voting is electronic, every eligible voter needs to be re-registered at ASI with any approved
Photo ID and should have provided mobile number and e-mail ID to which alone their password will be sent by the system. Those who have already done the re-registration and participated in the elections from 2012 to 2020 will be automatically included in the re-registered category and can take part in the election. If there is any change in mobile number or e-mail ID that may be intimated to the Chief Election Officer with proof for appropriate correction.

We request Members who have not e-registered to please email the ASI Head Office by sending the following details before 5.30 pm on 15th September 2021.

• Photo id of the Member (scanned copy of driving license / Aadhaar card)
• Membership Number
• Email id
• Mobile Number
• Postal address

Email id of ASI Head office: [email protected]

Should there be any changes to your details registered on ASI database, please email the Chief Election Officer and the Head Office mentioning your updated details before 5.30 pm on 15th September 2021.

In accordance with our Constitution, details of registered members (email id and mobile number) on ASI electoral rolls WILL NOT be changed after 15th September 2021 for the election year 2021.

Voting shall be held online. The password would be sent only to the registered email id and mobile number submitted by the member to ASI office. The password received by the member either on the mobile number or email shall not be informed or transferred to anyone.

The nomination forms for the Election for the post of Vice President 2022 (President 2023) and Executive Committee Members from various State Chapters of ASI for the year 2022-2024 and for the various posts in Indian Journal of Surgery 2022 – 2027 is enclosed along with this Notification.

A brief and correct bio-data not exceeding thirty lines for the post of Vice President ASI 2022 (President ASI 2023) and ten lines for the post of Executive Committee Member 2022 – 2024 from various State Chapters and ten lines for all the mentioned posts in IJoS duly signed by the candidate must be sent along with the nomination form. (Paper Size A-4, type size 10 font). The bio-data must be signed by the candidate. Failure to send the bio-data as prescribed and without signature of the candidates will entail rejection.

A high-resolution passport colour photograph signed on the reverse by the candidate with name also should be sent along with the nomination form to be put up at the website.

A sum of Rs. 10,000/- (Rupees Ten Thousand only) for the post of Vice President ASI 2022 (President ASI 2023), and Rs. 5,000/- (Rupees Five thousand only) for the post of Executive Committee Member from various State Chapters 2022-2024, Editor and Editorial Board Members of Indian Journal of Surgery 2022 – 2027 be transferred electronically (NEFT/RTGS etc) to ASI account and voucher receipt be generated.

The details of the ASI account are as under:

Account details:

Account Name: The Association of Surgeons of India
Bank: Bank of Baroda
Branch: Triplicane, Chennai
OD A/c No: 0678 04 00 00 00 23
IFS Code: BARB0TIRUVA (5th character is numeric zero)

Nominations for more than one of the posts simultaneously in the same election process will not be accepted. {Rule 5(e)(v)}

Duly filled Nomination form, biodata, photograph and voucher receipt of transfer of INR 10,000/- for the post of Vice President ASI 2022 (President ASI 2023) and Rs. 5,000/- for the post of Executive Committee Member from various State Chapters 2022-2024, Editor and Editorial Board Members of Indian Journal of Surgery 2022 – 2027 be mailed to [email protected] and [email protected] A copy of the same may be marked to self as a proof of submission.

All nominations forms shall be scrutinized and approved by the Chief Election Officer along with the Election officers.

Any candidate who wishes to have the Voters list can avail from the ASI Head Office at Chennai by payment of Rs.5,000/-. (Rupees Five Thousand only), which must be by electronic transfer (NEFT/RTGS etc) in favour of “The Association of Surgeons of India” payable in Chennai. The account details are as above.

NOTE:

Any complaints / disputes arising out of election process shall be referred to & decided by the Chief Election Officer, Election Officers & the President.

Misinformation and spreading false rumors regarding election to other contestants and voters by mail, phone or post amounts to indiscipline and is liable for appropriate action.

The decision of the Chief Election Officer with election officers & the President shall be final.

No legal proceeding shall be instituted by any person outside the jurisdiction of the Chennai Civil Court regarding the election disputes. {(Rule 14(d)}

Number of Posts for Executive Committee from various State Chapters based on membership strength is as follows:

Sl No	Name of State Chapter	Number of posts for EC
1	ANDHRA PRADESH	4
2	ASSAM	2
3	BIHAR	4
4	CHHATISGARH	1
5	DELHI	4
6	GUJARAT	4
7	HARYANA	2
8	JAMMU AND KASHMIR	1
9	JHARKHAND	2
10	KARNATAKA	4
11	KERALA	4
12	MADHYA PRADESH	3
13	MAHARASTRA	4
14	NORTHERN	1
15	ODISHA	3
16	PUNJAB	2
17	RAJASTHAN	4
18	TAMIL NADU	4
19	TELANGANA	4
20	UTTAR PRADESH	4
21	WEST BENGAL	4

Dr. G Siddesh Chief Election Officer & Vice President – 2021	Dr. Abhay Dalvi President 2021
Dr. S R Subrammanian Election Officer	Dr. Achal Gupta Election Officer

Date: 28th July 2021
Place: Chennai