Notification For ASI Election 2025

For the Post of Vice President ASI 2026 (President ASI 2027)

As per the provisions under Section 5 a) of the Constitution of ASI, notification is hereby given for the election for the post of Vice President ASI for the year 2026 (President ASI 2027) which shall be held through Electronic Voting (E-Voting). The procedures and guidelines for Electronic Voting are enclosed herewith.

The Election Schedule is as follows:

Nominations for the post of Vice President ASI for the year 2026 (President ASI 2027) are hereby invited so as to reach the Chief Election Officer, The Association of Surgeons of India, 18, Adam’s Road, (No. 21, Swami Sivananda Salai), Chepauk, Chennai – 600 005 on or before 5.30 pm on 31.08.2025 by Email: [email protected] and [email protected]

Last date for withdrawal of nominations for the above election is 15.09.2025 until 5.30 pm. Withdrawal should be sent by email to the above-mentioned addresses.

Nominations for the post of Vice President of the Association of Surgeons of India for 2026 (President ASI 2027) shall be from Full Life Members with voting rights and of not less than 10 years standing in the Association. He / She should have been elected at least once to and served one full term of 3 years in the National Executive Committee of the ASI in the past. Candidates from areas / groups not eligible to have been represented by an elected EC member should have been a member (nominated or ex-officio) of EC at least for one term. {Rule 5(e)(i)}

There shall be no geographical restriction for eligibility to hold the post of President.

Members who are in arrears of subscription as on 30.06.2025 are not entitled to propose, second or vote in the election.

Eligible voter’s list as approved by the Executive committee meeting held on 30th June 2025 is uploaded at the ASI Website on 18th July 2025 for verification of members. If any discrepancies need to be rectified, please contact the Chief Election Officer so as to enable them to be included in the list.

As the voting is electronic, every eligible voter needs to be registered at ASI for e-voting with any approved Photo ID and should have provided mobile number and e-mail ID to which alone their OTP will be sent by the system. Those who have already done the registration and participated in the elections from 2012 to 2024 will be automatically included in the registered category and can take part in the election. If there is any change in mobile number or e-mail ID that may be intimated to the Chief Election Officer with proof for appropriate correction.

Registration process for e-voting will continue till 5.30 pm on 15th September 2025.

We request Members who have not registered for e-voting to please email the ASI Head Office by sending the following details before 15th September 2025.

• Photo id of the Member (scanned copy of driving license / Aadhaar card)
• Membership number
• Email id
• Mobile number
• Postal address

Email id of ASI Head office: [email protected]

Should there be any changes to your details registered on ASI database, please email the Chief Election Officer and the Head Office mentioning your updated details before 15th September 2025.

In accordance with our Constitution, details of registered members (email id and mobile number) on ASI electoral rolls WILL NOT be changed after 15th September 2025 for the election year 2025.

Voting shall be held online. The OTP would be sent only to the registered email id and mobile number submitted by the member to ASI office. The OTP received by the member either on the mobile number or email shall not be informed or transferred to anyone.

The nomination form for the Election to the post of Vice President 2026 (President ASI 2027) is enclosed along with this Notification.

A brief and correct bio-data not exceeding thirty lines for the post of Vice President ASI 2026 (President ASI 2027) duly signed by the candidate must be sent along with the nomination form. (Paper Size A-4, type size 10 Arial font). The bio-data must be signed by the candidate. Failure to send the bio-data as prescribed and without signature of the candidates will entail rejection.

A high resolution passport size colour photograph signed on the reverse by the candidate with name also should be sent along with the nomination form to be put up at the website.

A sum of Rs. 50,000/- (Rupees Fifty Thousand only) for the post of Vice President ASI 2026 (President ASI 2027) be transferred electronically (NEFT/RTGS etc) to ASI account as Non-Refundable deposit and voucher receipt be generated. The details of the ASI account are as under:

Account details:

Name: The Association of Surgeons of India
Bank: Bank of Baroda
Branch: Triplicane, Chennai
OD A/c No: 0678 04 00 00 00 23
IFS Code: BARB0TIRUVA (5th character is numeric zero)

Nomination Form For Vice President ASI 2026 (President ASI 2027)

Duly filled Nomination form, biodata, photograph and voucher receipt of transfer of INR 50,000/- be mailed to [email protected] and [email protected] A copy of the same may be marked to self as a proof of submission.

All nomination forms shall be scrutinized and approved by the Chief Election Officer along with the election officers.

Any candidate who wishes to have the Voters list can avail from the ASI Head Office at Chennai by payment of Rs. 10,000/-. (Rupees Ten Thousand only), which must be by electronic transfer (NEFT/RTGS etc) in favour of “The Association of Surgeons of India” payable in Chennai. The account details are as above.

PLEASE NOTE:

Any complaints / disputes arising out of election process shall be referred to & decided by the Chief Election Officer, Election Officers & the President.

Misinformation and spreading false rumors regarding election to other contestants and voters by mail, phone or post amounts to indiscipline and is liable for appropriate action.

The decision of the Chief Election Officer with election officers & the President shall be final.

No legal proceeding shall be instituted by any person outside the jurisdiction of the Chennai Civil Court regarding the election disputes. {(Rule 14(d)}

Candidates or their friends/representatives cannot send email / SMS/ WhatsApp messages to the electorate as it causes enormous disturbance to members. The Chief Election Officer will circulate the profile of every candidate to all members from his office once every week by email during the voting period.

The content of the email will be the bio-data given by the candidate himself in the stipulated manner. If any candidate is found violating this rule, he/she stands the risk of being disqualified from contesting the election. The decision will be taken by the EC after a due enquiry procedure. This decision of the Chief Election Officer has been approved by the Executive Committee at its meeting held in March 2019 and June 2020.

Amendments and additions to the Byelaws of the ASI Election under the ASI Constitution Section 5 with the approval of Executive Committee Meeting held on 11th December 2024 at Agra and ratification of General Body Meeting held on 14th December 2024 at Agra.

1. Eligibility Criteria:

• At the time of filing the nomination form for the post of ASI Executive Committee Member, the candidate must meet all required eligibility criteria, including completing one full term of a single post, before the last date of application submission.
• A term completion certificate must be obtained from the current / then secretary of the respective state by the time of application to avoid eligibility issues.

2. Proof of Eligibility:

• Candidates must submit proof of having completed one full term of a single post.

3. Academic Commitments:

• Candidates must submit all academic commitments with supporting documents along with the nomination form while filing it.
• Only commitments submitted at the time of filing the nomination will be permissible. Any academic commitments accepted after the nomination filing will not be allowed.

4. Contesting Multiple Posts:

• Office bearers or Executive Committee (EC) members holding any post in ASI, SSS or IJS can contest for another post if they meet all eligibility criteria.
• If elected to the new post, they must resign from their previous position.

5. Code of Conduct for Elections:

• • Scientific commitments provided by candidates at the time of filing the nomination will be permitted. However, new scientific commitments (ASI-related or non-ASI-related) after filing the nomination will not be allowed.
  • Bulk SMS, WhatsApp messages, social media posts or emails related to election campaigning will be considered unethical.

 Candidates engaging in such practices will face disqualification under a zero-tolerance policy, instead of receiving warning letters.
 Non-contesting members posting election-related messages via bulk SMS, WhatsApp, social media or emails will lose their voting rights for five years.

• Candidates are permitted to make personal phone calls and send a single appeal by post as part of their election campaigning.

6. Third-Party Audit:

• If a candidate demands a third-party forensic audit, they must bear the cost, and the Election Commission will select the vendor for the audit.
• If ASI deems it necessary to conduct a forensic audit, the cost will be borne by ASI.

Sincerely,

Dr. D. Maruthu Pandian Chief Election Officer & Vice President ASI 2025	Dr. Pravin Suryawanshi President ASI 2025
Dr. Sandip Ray Election Officer	Dr. Shalu Gupta Election Officer

Date: 31st July 2025
Place: Chennai